Registration of Books of Accounts:
All corporations, companies, partnerships or persons required by law to pay internal revenue taxes shall keep a journal and ledger or their equivalents such as subsidiary ledgers, simplified books of accounts.
- For registration of Newly-Registered Individuals engaged in Business and Corporations/Partnerships, they must comply the following:
- BIR Form 1905 (Application for Registration Information Update / Correction / Cancellation)
- Permanently bound books of accounts for registration/stamping or the bound journals and/or ledgers;
- Submit duly accomplished BIR Form 1905 at the RDO or concerned office under the Large Taxpayer Service having jurisdiction over the place where the head office and branch is located, respectively; and Present the manual books of accounts for Stamping and registration purposes.
- Newly registered taxpayers shall present the manual books of accounts to the RDO or concerned office under the Large Taxpayer Service where the place of business is located for approval and registration before the deadline for filing of the first quarterly income tax return or the annual income tax return whichever comes earlier.
- For Subsequent Registration of Books/Renewal, the following also must be complied with:
- BIR Form 1905 (Application for Registration Information Update / Correction / Cancellation)
- Photocopy of the first page of the previously registered books, New bound journals and/or ledgers, and Proof of Payment Annual Registration Fee (BIR Form 0605) – current year
- Accomplish BIR Form 1905 at the RDO or concerned office under the Large Taxpayer Service having jurisdiction over the place where the head office and branch is located, respectively; and present the manual books of accounts at the RDO or concerned office under the Large Taxpayer Service where the place of business is located for Stamping and registration purposes.
- The registration of a new set of manual books of accounts shall only be at the time when the pages of the previously registered books have all been already exhausted, provided, that the portions pertaining to a particular year should be properly labeled or marked by taxpayer. This means that it is not necessary for a taxpayer to register/stamp a new set of manual books of accounts each and every year.
